Effective: 20 October 2026 · ASD Studio / Ashoka Design Studio, Jaipur, India

This policy explains how we handle information received through asdstudio.in and related correspondence. Contact: info@asdstudio.in.

Information you provide and its purpose

Project enquiries and estimates. We collect your name, email, mobile number and project brief, including the location, services, area, site condition, finish category, budget, timing, layout, accessibility preferences and notes you choose to provide. We use these details to prepare and deliver preliminary estimates, verify email ownership, review requirements and respond to your enquiry. Mobile numbers are self-reported, not verified. The planner does not enrol you in a marketing subscription.

Job applications. We collect contact and address details, education, qualifications, role sought, experience, professional registration and affiliations, skills, availability, compensation expectations, referral information, application responses, CV and portfolio to assess applications and communicate about recruitment.

Internship applications. We collect contact and address details, institution, preferred role, joining date, training duration, skills, expertise, remuneration expectations, referral information, application responses, CV and any portfolio link supplied to assess training applications and communicate with applicants.

Collaboration registry. We collect your name, contact details, professional categories and business information supplied, which may include firm or brand, service area, website, experience, reference projects, prices and uploaded catalogues or brochures. We use these for internal collaboration review, project matching and relevant contact. Registration does not guarantee engagement.

Correspondence. Emails provide us with your address, message and attachments. Please share only information you are authorised to provide and avoid unnecessary identity documents, medical records and confidential third-party material. Describe accessibility requirements without providing medical records.

Storage, recipients and access

Job, internship and collaboration submissions are stored in the website database using Forminator. Uploaded files are held in website storage. Application notifications go to career.asdstudio@gmail.com; collaboration notifications go to collab.asdstudio@gmail.com. Project-planner notifications go to info@asdstudio.in. Information and attachments may therefore exist in website records, email and downloaded copies.

Forminator administrative access is restricted by WordPress permissions. This is separate from access to uploaded documents: current upload links must not be treated as login-protected. Avoid sharing attachment links or submitting unnecessary sensitive information. We are working with our hosting provider on stronger upload-access protection.

Service providers and technical information

We use WordPress.com/Automattic hosting and associated infrastructure, Forminator for application and collaboration forms, Brevo for transactional email and Gmail for the relevant studio mailboxes. Google Analytics is connected through Site Kit; Microsoft Clarity is configured for website-usage analytics and session insights. Google Search Console supports search-performance reporting.

Hosting and analytics services may process technical information such as IP address, browser/device information, pages visited, referring pages and usage events in connection with their services. The planner uses hashed IP and email values for request-rate limits. Provider infrastructure can involve processing outside India; we do not claim all information stays in India. See Automattic’s visitor privacy notice, Google’s privacy policy, Microsoft’s privacy statement and Brevo’s privacy policy.

Cookies and choices

WPConsent manages cookie preferences. Its wpconsent_preferences cookie has a configured duration of 30 days. Use Cookie Preferences on our Cookie Policy page to reopen the available controls. Changing cookie choices does not delete a previous form submission or email.

Retention and deletion

Current operation: job, internship and collaboration records have no automatic age-based deletion schedule and remain until separately deleted. Forminator’s global IP-retention setting is indefinite; its geolocation-retention setting is indefinite where such information is collected. The three forms are configured to delete associated uploaded files when their submission is deleted. This does not remove email copies, downloaded files or backups. Account-erasure requests do not automatically delete these submissions and require separate handling.

We have approved shorter retention targets but have not yet implemented them across website records and mailboxes. These targets must not be understood as deletion already taking place. They are six months after the recruitment decision for unsuccessful applications; twelve months for a separately opted-in talent pool; twelve months after last meaningful contact for enquiries that do not become commissions; and a review at twenty-four months for inactive collaboration registrations, followed by renewal of permission or deletion. Related mailbox and downloaded copies should follow the corresponding record period. Client contracts, invoices and project records require a separate applicable retention schedule.

Preliminary estimates: verification challenges expire after 10 minutes. Encrypted estimate records expire after 24 hours; the system schedules deletion and also deletes an expired record when encountered on access. Scheduled cleanup timing depends on background processing. Anyone holding a valid unexpired link can access the estimate without a login. PDFs are generated in your browser. Record expiry does not delete emails, downloaded PDFs or backup copies.

Provider retention differs from form-record retention. Automattic publishes approximately 30-day retention for certain server logs and visitor IP information used for statistics. Microsoft publishes 30-day Clarity playback retention and nine-month retention for click data, heatmaps and labelled or favourited sessions. These are provider-published periods, not a promise that every copy is deleted on the same schedule. Hosting backups may preserve earlier records within the provider’s backup lifecycle.

Your requests

For access, correction, deletion, withdrawal of consent or privacy concerns, email info@asdstudio.in with the subject “Privacy request”. Include the original submission email and enough information to locate the record; do not send identity documents unnecessarily. Application and collaboration queries may also go to their respective mailboxes above.

Our approved handling process is to acknowledge within three working days, verify through the original email where appropriate, check website records, uploads, relevant mailboxes and saved copies, and target completion within thirty calendar days, subject to applicable requirements. We will explain any justified retention, delay or backup limitation. The approved process calls for a minimal request log so recorded deletions can be reapplied after restoration.

Security and updates

The website uses HTTPS and hosting backups. No online system guarantees absolute security. This notice describes verified current practices and identified limitations; it is not a certification of legal compliance. We will update the notice as practices change and show the revision date here.